Chairs and Vice Chairs Meeting 0n 1st June 2026

Sally outlined Council Members’ concerns that u3a growth could lead to centralisation and commercialisation. Reports of political campaigns and commercial partnerships raised concerns that some activity might conflict with the constitution and u3a ethos. Attendees agreed that u3a should not become a political organisation. Local u3as may have good relationships with MPs, but not party-political ones. The meeting agreed that campaigning may be justified only where a local issue directly affects u3a members, such as closure of a community centre used by groups.

Sally informed the meeting that an amendment had been drawn up to prompt opportunity for further discussion with Council Reps on this subject in relationship to a resolution to be put forward by TAT at the next AGM which would sanction the political and commercial activity of the Trust. The amendment is being proposed by Ilkley u3a? and seconded by Guildford u3a.

Commercial partnerships also need more discussion, including what counts as a commercial link, how such links operate and what might create a conflict of interest. Unsolicited contact from businesses, such as care homes offering talks, was also raised and will need further discussion.

Fundraising for other charities: Speakers representing charities may be paid personally and then donate their fee. Under Charity Commission rules, u3as may donate only to charities with similar educational aims.

Beacon database access: The meeting agreed that volunteers helping committees with membership administration may have access, with minimum necessary permissions. Please note the guidance from TAT is that anyone with access to Beacon should be a Trustee otherwise the insurance does not cover them.

Committee terms of office: These should follow each u3a’s constitution. The meeting noted arguments for both long and short terms, with strong support for regular change to bring in fresh ideas, energy and wider involvement.
Surveys: It was decided to discuss this subject at a future meeting.

Topics for future discussion. Chairs present were requested to bring to future meetings topics that they felt it would be helpful to discuss.

Future Meetings: It was decided that future meetings for SE Region Chairs and Vice Chairs of Committee would be held quarterly. The next one will be on Wednesday, 2nd September at 2.00pm September.
 

Committee Members with responsibility for Publicity and Communication Meeting on 17th Jue 2026

This region-wide meeting explored how u3as manage publicity and communication, identify support needs and consider a regional peer group. Participants shared approaches including newsletters, flyers, social media, open days, local publications and AI tools such as Canva.
Key challenges included Brand Centre resources, described by some as outdated and expensive. Several u3as found commercial printers more economical and better able to personalise materials. PR activity varies across the region. Larger u3as often have more extensive programmes, while smaller groups may struggle with resources and engagement. Members also vary in communication preferences, with some still preferring paper; IT education was identified as a need.

Participants expressed interest in continuing these regional meetings and sharing best practices moving forward.